Location: Saginaw, Michigan
Reports to: Registrar
Youth for Understanding USA (YFU) advances intercultural understanding, mutual respect and social responsibility through educational exchanges for youth, families and communities. Through the exchange experience, YFU students gain intercultural understanding, learn mutual respect, and develop a sense of social responsibility. Their experience abroad gives them leadership competencies necessary to meet the challenges and benefit from the opportunities of a fast-changing global community.
Purpose of Position:
This position facilitates the vetting of host family applications according to Department of State (DOS) regulations within YFU. Work as part of a team to manage the workflow of the registration department and its processing of International Student paperwork. Manage and maintain the administrative office in an efficient and accurate manner. Responsible for the review and initial approval of placement documentation. Maintain and follow through on standard operating practices and procedures to meet compliance requirements and YFU quality standards. Provide administrative assistance to Regional staff and volunteers.
Primary responsibility for quality control and management of the documentation process and review of all required documents submitted for student placement
The Registration Specialist is responsible for reviewing and providing supplemental investigation on highly personal information contained in host family applications, Criminal Background Checks ad applicant records. Ability to professionally discuss issues with applicant/participant to gain needed information to determine eligibility
Manage and coordinate oversight of compliance standards as established by the State Department and YFU USA regulations of all inbound student documentation
Maintain complete District databases with primary responsibility for data entry into YFU central databases
Monitor, track and facilitate communications between the district office, staff, partner countries, volunteers and the general public
Manage records maintenance of district participant files
Manage and coordinate effectively the administrative oversight for the fields ensuring timely response and meeting deadlines
Process, track and provide initial approval of expense reports according to internal protocols
Occasional overnight travel
Assist with reference calling
Other duties as assigned
Bachelor’s Degree or equivalent
Solid office management experience and skills required
Computer expertise in word processing, spreadsheet and database applications; attention to detail; accuracy and ability to meet deadlines necessary
Minimum three years work experience in office management administration
Budget and finance experience preferred
Ability to effectively manage office responsibilities with minimal guidance
Able to be productive in a deadline-driven; fast-paced environment as well as during off-peak times.
Professional skills in written and verbal communications; excellent telephone manner.
Ability to determine priorities and to establish processes to meet job requirements
Strong initiative; excellent judgment and tracking skills; dependable, reliable and ability to be flexible
Available to work beyond normal business hours when required
A team player; a positive, can-do approach with the ability to also effectively work independently
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Talking; hearing; fingering; repetitive motion of wrists, hands and/or fingers.
Sedentary Work - exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently.
Visual Acuity - Level 1 Minimum standard for use with those whose work deals largely with preparing and analyzing data and figures, accounting, and extensive reading.
Working conditions - this position is not substantially exposed to adverse environmental conditions.
Computer, keyboard, calculator, telephone, printer, fax machine, computer software.
This job description will be reviewed periodically as functions and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.
Applicants must be eligible for employment and able to pass a pre-employment background check. If you are qualified and interested in being considered for this position, please submit your resume, cover letter, and salary requirements at the career site.