Host Family Recruiter
Jennifer McKendree
Status: (short-term) Independent Contractor
Location: Washington, DC
Reports to: Manager of Program Development
Mission:
YFU advances intercultural understanding, life-long learning, global competencies, mutual respect, and social responsibility through transformational educational exchanges for generations of youth, families, and communities, supported by dedicated volunteers and professional staff. Through the exchange experience, YFU students gain intercultural understanding, learn mutual respect, and develop a sense of social responsibility. Their experience abroad gives them leadership competencies necessary to meet the challenges and benefit from the opportunities of a fast-changing global community.
ABOUT THE PROGRAM:
For Understanding USA (YFU) is running several short term inbound programs for high school students from around the world. During their short time in the US, the students engage in English Language classes, as well as cultural and social events. They are placed with volunteer host families, who invite the students to be a part of their family for these two weeks. The students make ever-lasting bonds with other students, their host families, the volunteers, and the employees and contractors that work with them.
The programs run from July 14 to either July 28, 2019, or August 2, 2019. The Host Family Recruiter may recruit for both of the date ranges.
RESPONSIBIITIES:
Promote YFU programs with the specific objective to recruit new-to YFU volunteer host families for short-term summer exchange students. Assist the host family with completing the host family application and work with YFU staff and volunteers to complete the vetting process and finalize the placement. Local Host Family Recruiters provide limited support within a specific geography toward YFU’s placement objectives for inbound exchange students. YFU USA, in compliance with the US State Department, sets and upholds standards for Host Family final selection and student matches.
Contract Objective:
Identify potential leads, recruit new-to YFU, qualified, volunteer host families, and create “permanent” placements for YFU’s short-term summer exchange students thereby contributing to the overall growth and stability of YFU community clusters.
ESSENTIAL FUNCTIONS:
A. Training
1. Complete YFU Volunteer Application
2. Complete Department of State Local Coordinator Training & Certification Exam
3. Complete Sexual Abuse Awareness Training
B. Tools/Hours
1. Independent contractor will have the right to determine the hours of work and/or use their own office supplies, services, tools, transportation and space to conduct work, including internet, phone, cable, etc. and will not be reimbursed for business expenses incurred while performing these functions excluding reasonable metro costs and mileage reimbursements to conduct host family interviews, which may be reimbursed at YFU’s discretion.
C. Recruitment
1. Promote YFU hosting opportunity through phone, email and written communication, face-to-face contact, personal networks, social media, attendance of local festivals/farmer’s markets, and other identified recruitment methods, within the guidelines set by the US State Department and YFU USA.
D. Vetting Host Family
1. Guide Host Family applicants through the online application process, ensuring completion of all mandatory data fields, including approval to run a Criminal Background Check, signed commitment to the YFU Host Family Agreement and uploading of household photographs.
2. Complete necessary host family interviews.
3. Direct Host Family to register for Host Family Pre-Arrival Orientation.
SCHEDULE FOR PERFORMANCE
Placement efforts for the summer short term program will take place at the contractors’ discretion during the weeks before the program start date. All students and chaperones must be placed (including all paperwork completed) 1 week prior to the program start (July 13, 2019).
Within two weeks after the end of the program, the HFR will submit a financial report and a written report. The written report should include any notes on specific Host Families, including families that might be interested in hosting a long-term student, those who did not host for whatever reason, etc.
PAYMENT SCHEDULE
Payment will be provided in a lump sum after the conclusion of the program and submission of the narrative project report and financial report. $150 disbursement per fully vetted placement will be paid. No payment will be made until reports have been received by YFU.